Google Workspace: Which plan is best for you?

Google Workspace Business editions monthly versus annual costs chart
Picture: Andy Wolber/TechRepublic

Google Workspace represents a rebranding of the set of functions previously referred to as G Suite. The announcement signaled Google’s desired route: a unified workspace. Google Workspace pricing, nonetheless, sends a extra important sign than the renaming of Google’s present app choices.

Right here’s a have a look at the present Google Workspace plans and pricing, together with key options you may think about when choosing a plan.

Soar to:

Plans and pricing for Google Workspace

Google Workspace’s plans

Google Workspace provides three Enterprise plans — Starter, Customary and Plus — and two Enterprise plans — Customary and Plus (Determine A). An extra choice, Google Workspace Necessities Starter, permits groups of as much as 25 individuals to make use of Google’s collaboration instruments, equivalent to Google Docs, alongside an current e-mail and calendar collaboration system.

In February 2023, Google introduced Workspace price changes. For patrons who pay yearly, charges stay unchanged. Nonetheless, clients who pay month-to-month can pay barely extra for this flexibility. Value adjustments go into impact March 2023, besides for purchasers with 10 or fewer accounts, for whom adjustments are deferred till January 2024.

Determine A

Google Workspace's pricing plans for Business Starter, Business Standard, Business Plus, and Enterprise
Google Workspace provides three enterprise plans with revealed pricing together with Enterprise plans.

Pricing for Google Workspace Enterprise plans

Pricing for Google Workspace Enterprise plans

Pricing for Enterprise plans will not be revealed. As a legacy buyer, after I walked by the improve course of, the provides I noticed included the next; the per person pricing Google provides your group for Enterprise plans could also be totally different.

  • Google Workspace Enterprise Customary: $27.60 per person monthly or $276 per person paid yearly.
  • Google Workspace Enterprise Plus: $36 per person monthly or $300 per person paid yearly.

Google requires that new clients who search Enterprise licenses contact Gross sales. Observe that there is no such thing as a minimal or most variety of customers for Enterprise plans.

Google offers a comparison page with an in depth guidelines that lets you assessment the options provided not solely throughout the Enterprise Starter, Customary and Plus plans, but additionally throughout the varied Enterprise, Training and Necessities editions (Determine B).

Determine B

A detailed comparison of Business Starter, Business Standard and Business Plus features
Google offers an in depth comparability of Enterprise Starter, Enterprise Customary and Enterprise Plus options.

The adjusted costs align Google Workspace pricing extra intently with Microsoft 365. For instance, Microsoft lists pricing for its 365 Enterprise choices as:

  • Microsoft 365 Enterprise Fundamental: $72 per person paid yearly.
  • Microsoft 365 Enterprise Customary: $150 per person paid yearly.
  • Microsoft 365 Enterprise Premium: $264 per person paid yearly.

Key options of some Google Workspace plans

The next evaluation compares key options of Enterprise Starter, Enterprise Customary and Enterprise Plus plans, together with a couple of Enterprise plan options.

Person limits

The Google Workspace Enterprise plans all add one key constraint not beforehand current in prior G Suite plans: a most of 300 customers. For those who want greater than 300 person accounts, you’ll want an Enterprise plan. Microsoft equally units a restrict of 300 person accounts on its Microsoft 365 Enterprise plans.

Storage limits

Per person limits for Google Workspace Enterprise storage plan are:

  • 30GB per person for Enterprise Starter.
  • 2TB per person, pooled, for Enterprise Customary.
  • 5TB per person, pooled, for Enterprise Plus.

Pooled storage signifies that the overall obtainable storage is calculated by multiplying the variety of person accounts by the storage per account.

SEE: Google Workspace storage: 3 important issues it is advisable to know (TechRepublic)

All recordsdata created, added or modified after June 1, 2021, rely towards a person’s storage restrict. Recordsdata equivalent to Google Docs, Sheets, Slides, Drawings, Types, Websites, pictures (e.g., JPG, PNG), PDFs, Phrase, Excel, PowerPoint and different codecs will rely towards storage limits.

Google Workspace version plan Storage restrict
Necessities Starter 15GB per person
Enterprise Starter 30GB per person
Enterprise Customary 2TB per person, pooled
Enterprise Plus 5TB per person, pooled
Enterprise Customary/Plus As a lot as you want

Exterior sharing

Of the three Google Workspace Enterprise plans, each Enterprise Customary and Enterprise Plus provide an administrator the power to limit and handle exterior file sharing with particular domains. An administrator lacks management over exterior sharing in Enterprise Fundamental, which can make this plan much less interesting the place such restrictions could also be desired.

Google Meet recording

Enterprise Customary and Enterprise Plus add the power to document and save Google Meet video conferences. The utmost variety of Google Meet contributors for the plans are:

  • 100 individuals for Enterprise Starter
  • 150 individuals for Enterprise Customary
  • 500 individuals for Enterprise Plus

Google’s characteristic comparability web page lists a number of Meet options, equivalent to polling and Q&A and breakout rooms, all of which require a Enterprise Customary or higher account. Enterprise Plus and higher plans additionally help attendance monitoring in Meet.

E-discovery and retention

Google Vault is the group’s providing to help administrative e-discovery and knowledge retention. Solely Enterprise Plus consists of Google Vault; though, organizations on Starter and Customary might choose Vault as a paid add-on. Once I browsed by my provided pricing, Vault displayed a $6 per person monthly add-on worth.

How to decide on a brand new Google Workspace plan

For those who’re a brand new buyer, your job is comparatively easy. Outline your wants, choose the plan that most closely fits the stability of your wants and your finances, then assist individuals in your group get began with Workspace.

If in case you have been a G Suite or Google Workspace buyer, an administrator can sign up to the Admin console to entry account choices. To do that, the admin would sign up at, choose the three-horizontal line menu within the higher left nook, then select Billing, and choose Get Extra Providers from the sub-menu.

If you’re a present buyer, the Google Admin Get Extra Providers web page highlights obtainable Google Workspace plans (Determine C).

Determine C

The Google Admin console displays Google Workspace plan options.
The Google Admin console shows Google Workspace plan choices.

Choose any of the choices, and the system will show the main points of key options your account will both achieve or lose. Choose your choice, deal with any recognized points and comply with any step-by-step directions to change.

How to decide on between month-to-month or annual plans

A Google Workspace administrator has the choice to decide on between month-to-month or annual account fee plans (Determine D). In a steady scenario with ample capital and money circulate, the annual choice makes probably the most monetary sense.

Determine D

Flexible versus Annual/Fixed-Term plans comparison for Google Workspace
An annual plan lets you receive the bottom attainable price per person, whereas a month-to-month plan enables you to scale back utilization, if wanted, with minimal monetary impression.

Nonetheless, not each group has the power to pre-pay for accounts for a yr. The choice between month-to-month and annual funds turns into extra important because the variety of customers will increase. For the reason that complete greenback distinction may be on the order of 1000’s of {dollars} annually, your group’s money circulate and capital place might have an effect on your determination.

Moreover, should you anticipate main reductions within the variety of accounts in the course of the upcoming yr (i.e., layoffs), the month-to-month fee choice could also be preferable. The marginal price of some {dollars} monthly per account could also be preferable to locking in a reduction by paying an annual worth for an account not wanted at a future date.

What do you consider these Google Workspace plans?

Will probably be attention-grabbing to see how Google Workspace directors now choose fee choices. I think many shoppers might transfer to an annual plan, though a couple of might change to a unique version. For those who use Google Workspace, what’s your tackle the present plan and pricing choices? Point out or message me on Mastodon (@awolber) to let me know what version and fee choice you favor.